Saturday, April 19, 2014

JIRA Shenanigans - @mention Multiple People

So previously, we talked about how the @mention feature in JIRA is pretty nifty.  However, the current feature only allows you to @mention a specific profile, one at a time.  Therefore, if you want to keep the conversation going in JIRA, all the participants are going to either need to be @mentioned every single time or they can be added to the Watch List.

Ripped off of
Atlassian Blog
If you have the appropriate permissions, you can add specific people to the Watch List yourself.  They may not appreciate it, but if they don't want notifications, they can always take themselves off.  I think this would be particularly interesting in how they improve upon their HipChat JIRA integration, but I digress.

Enter an open request in JIRA to @mention a group.  This makes sense in that JIRA allows one to configure groups of profiles to be identified in various permissions, mapped to project profiles, and notifications.  However, there isn't a view-only permission for groups or a way for a user to resolve the group to list of profiles, so the burden is up to the JIRA Admin to set things up, maintain them, and let others know who the group members are.  There's an open request for this guy as well.

To take things further to allow more flexibility, I submitted a request for @mention to a Project Role, allowing each project to determine which profiles or which groups should get a notification.

Fortunately, there's a pretty dead simple way around this, which is to create a dummy profile whose email address is an email distribution list.



There are definitely quite a few issues/limitations with this approach.  Some of the immediate things that come to mind are:
  • It will be dependent upon your email setup as to who can view the members of the list and who can edit it.  This is all dependent upon your organization.
  • This takes up a slot in you JIRA user license.
  • Unless you actively have a user for this distro in an externally managed system like LDAP or Active Directory, this requires you to create the user in the JIRA User Directory.  This may require some admins to fenangle with their current setup.
So as always, one of the easiest ways to keep up with the features that you want in any of Atlassian's tools is to add yourself to the watch list in Atlassian's own JIRA issues vote on them.  @ mentions can definitely be improved upon but the tool can only be as good as the feedback the developers get from those actively using it.


Sunday, April 13, 2014

JIRA Shenanigans - @mentions are better than Email

One feature that has drastically changed the way we use JIRA among a geographically distributed team is the @mention feature.  This allows one to specifically notify someone: "hey I think this is important you should read this."

We all hate the telephone game and accountability is pretty important.  This is enforced in a strong way from Alice in this Dilbert comic:


The thing is that there are a couple issues with E-Mail.  The main thing is that it only resides in the inbox/outbox of the recipients/sender, preventing any normal person from taking a look at the conversation later on.  You'll get the whole "oh there's a thread floating around I'll forward it to you" scenario.

Especially when an email is just between two people, you run the risk of some valuable communication being lost when both are not around for whatever reason that may occur.

Enter JIRA Comments.  Having the conversation there provides a couple things.  It's a public forum so people tend to be a bit nicer there.  It's query-able, as all Issue fields are, and they persist so long as nobody deleted the issue.

There's this nifty @mention feature that you can use to direct a comment at someone.  This provides a notification to someone (usually in the form of a an email) with the comment.  However, this adds the context of the JIRA issue and the rest of the conversation.  Some annoyances from this feature comes when you're in a thread with multiple people and you want to ensure that everyone gets a notification.  In this situation, Watch Feature can be used to then keep up with the conversation as well as other changes.

After I wrote up all that (and most of the next post) I stumbled upon this blog post by +Dan Radigan that concisely describes using @mentions and Watchers effectively.  In addition, it also has some nifty queries to help people find posts that they were mentioned in as well.  Definitely check it out.

This post is getting long and I want to talk about how @mentions only allow you to notify one person at a time.  Wouldn't it be nice to quickly and easily notify a bunch of people at once?  Well, as of this post, JIRA doesn't support that, but there's a pretty nice workaround.  I'll get to that next time.

Friday, April 11, 2014

Saturday, April 05, 2014

Why Story Points are Cool

Sure.  Dilbert Comic.



So to carry on the conversation where some people are saying that estimates, in general, are a waste of time, I'd like to cover some situations where having Story Points are particularly useful.

Do we agree on the requirements?
You really shouldn't need an excuse to drag product/business end users, qa, and developers to have one last sanity check on some requirements.  Getting everyone to agree, at the very least, what the requirements ARE and taking the next step to cover some technical detail as to what the effort would be.  You definitely don't want "the expert" to do the estimation as this is a method of risk mitigation of "expert getting hit by bus."

Do I have enough ready-to-work Stories in the Backlog?
As a product owner, you need to know whether you have enough stories pokered and agreed upon by the team for the next sprint.  This is dependent on knowing your team's average velocity, whether people are going to work vacation days, etc.

Also, depending on your team's process, a Product Owner can ensure that the backlog consistently has a decent amount of low point stories that the team can incorporate into their own sprint.  This is for teams that have the rule that a developer can bring in a story after the sprint start only if they think they can complete the added story within the same sprint.

When are we done with Planning?
Pretty much exactly the same thing as the previous point.  More importantly, when can you end the planning meeting?



Where Story Points don't help:
One scenario where Story Points may just be superfluous, and that is when a team typically breaks a story down to the point where they are all essentially equivalent levels of effort.  This exercise is particularly useful for teams with extremely short sprint times.  This all depends on what your team wants to accomplish and how they want to accomplish things.  However, if just about all stories are broken down to 3 point stories, you are still running through the exercise of Pokering, but rather than asking the question "what's the level of effort for this story," you're asking "is this story a 3 or not?"

... but don't get too focused on those Points
It's really easy to latch onto some quantitative value and to start drawing conclusions.  People are going as far as to asking "why are we FAILING our COMMITMENT?!"  In the end, Story Points are just a tool to help us answer the following, but not used as the ONLY metric to answer:

  • Are we meeting customer expectations?
  • Is there any action we can take to improve?
This is really hard to drive home for a lot of people and you're likely going to have a couple "electrolyte" conversations but it is truly worth it.

... but what about our commitment?

Either way, I hope this will provide some ideas for Product Owners in particular in using Story Points to help manage not just their own day-to-day work, but also drive home that it's just a tool to aid in efficiency and identify potential areas for improvement.  We should never become slaves to our estimates.

Monday, March 31, 2014

Whatever Happened to Risk when We Went Agile?

There seems to be some sort of rallying cry that Story Points and, in general, estimates, should be gotten rid of entirely from any sort of software development process.  I think this is, generally, a very strong kneejerk reaction to some pains through the development and release process in terms of managing expectations.

Usually said pains come from someone managing expectations in the following manner:

  • A Release is planned with a set number of User Stories define
  • Said user stories are pokered 
  • Project Manager compares the sum of the user stories against the team's velocity and converts that into sprints - let's say they determined that it sums up to about 4 sprints.
  • Project Manager sets a release date approximately 4 sprints from now.
  • Project Manager attempts to hold team accountable to the Release Date.  The word "commitment" seems be the word of choice, lately.
The most glaring issue with this situation is something that doesn't get mentioned a lot in the agile process: accounting for risks when managing expectations.

We've all probably seen various different risk charts that show likelihood vs. impact with mitigation plans associated with each.  These have all but disappeared.  Granted, I'm not saying that a team should get back to long drawn out risk powerpoints, but it's the team's responsibility to bring up these risks.  It's usually the project manager's responsibility to communicate these risks out.
I get the impression that a lot of agile teams have lost sight of actively tracking risk and reflecting it back to project stakeholders.  It's not like they've gone away because you're doing Scrum.  

Here's my unscientifically backed opinion on medium to long term estimates: shoot from the hip estimates in terms of resources and man-hours from an experienced manager, in conjunction with a development leader or two, is just as good as a thoroughly pokered out backlog.  You take a look at it from a high level, identify some risks, and based on what you know from the team, manage the expectations of the stakeholders.  

Some may argue that more vague stories with point values far exceeding your sprint threshold are just as good.  I actually don't have much direct experience in trying that, but it would also be something to think about.  When you get story points that are as high 100 points, to me that's pretty much the same as a shot from the hip.

The last thing you want, however, is to attempt to define all the lower level user stories at the beginning.  You will find yourself spending an arduous amount of time at once to try to estimate something months in advance and opening yourself to the challenges that impact Waterfall.




In the end, it all boils down to plain ole communication, including the appropriate people in the decision making process, and getting buy-in for the final decision.  At the very least, you didn't spend an ungodly amount of time holed up in a room trying to think of every single thing for the next couple of months.

So why poker at all? Well, there are a boat ton of uses where pokering, with Story Points in particular, is very useful.  This post is getting long so I'll talk about how they help smooth out the process from sprint to sprint in the next post.


Saturday, March 22, 2014

JIRA Shenanigans - Attach Screenshot Feature

If there was a feature in JIRA that was both awesome and not-awesome at the same time is the Attach Screenshot feature.  For an organization whose culture, for some reason, has been imbued with pasting screenshots into word documents, and then attaching the word documents in ALL of their tools, the attach screenshot feature can be both a time-saver for both the one reporting the Issue and the one consuming it.
ಠ_ಠ

Of course, one can point you to JIRA Capture, which, I'll admit, is a super awesome tool for testing web applications and contains a slew of features to aid QA in recording their test sessions and providing visual aids to others of what they're observing.  

Convincing an organization to drop more money on a tool is very hard, so let's get back to why the Attach Screenshot feature can be a pain:

Chrome and 64-bit Java + other Java Shenanigans


So straight out of the box, if you like to use Chrome and if you only have 64-bit Java installed, the applet will not work.  If you're not the admin to do the solution I'm going to describe below, you're going to have to do some configuration.

JIRA has historically been a tool directed at more technically minded users, but this specific limitation is extremely tough to get some people to A) find a fix on their own and B) actually be able/willing to fix it. 



Additionally, you can easily get the question:

"Why should I work so hard to get a tool that we PAID for to work the way I want it to?!"

My answer to that is that most people don't realize other comparable tools cost way more without the customization capability, but nobody wants to hear that.  It then isn't surprising that this very same culture will lead people back to the word doc attachments (without even considering that they can attach saved images).  It is quite the endless cycle of violence.

I didn't pay for Linux so it's OK that I have to
spend hours to make it do what I want!

So is JIRA going to fix this?  Indeed they are!  As of this posting the issue is "In Progress" so I'm hoping it shows up in their next minor version.  


Fortunately, we don't have to wait for the next version of JIRA to get this feature.  Atlassian Labs has a plugin in the Marketplace that isn't dependent on any 3rd party installation.  

Better yet, if you have troubles in your organization with making upgrades to existing tools (aka you're not going to make an upgrade to JIRA even if this feature is availble), you can install this plugin on older versions of JIRA.

Ripped off the Marketplace page
Getting a feature that works right away for all users is the best way to get adoption and can aid in quashing that Broken Window affect that may be plaguing your cultural processes.  

While you're at it, definitely check out other features that Atlassian Labs has developed that may go into future versions.  Find the appropriate feature request in JIRA, watch it, and upvote it.  The more you use Atlassian's JIRA as a user, the more you can figure out how it can help your organization.

Monday, March 17, 2014

Random JIRA Shenanigans #1 - Development Panel

I've decided to start putting in random JIRA configuration notes in here that may be of use to some people: JIRA's 6.2 release has a pretty sweet feature called the Development Panel with a lot of great features if you're using Stash and other git tools.
Unfortunately, we're not using any of those tools.

 BUT, we are using Fisheye 3.3.1 and the big bonus with this feature is that it explicitly shows us the branches an issue is being worked on. Technically, because we're using Gitflow, it shoooould be one branch...

Either way there were a couple of finicky things that we had to do that wasn't explicit in the documentation to make existing integrations with Fisheye/Crucible continue to work as expected.

Initial Configuration

  • Fully Trusted Applications Links between JIRA and Fisheye
  • All Users in Fisheye are in JIRA (but not the other way around.)  Fisheye uses JIRA User Directory for Authentication
Final Configuration
  • Edited Application Link between JIRA and Fisheye
    • Disabled Trusted Application Link
    • Enabled 2-Leg OAUTH
      • Impersonation Enabled.
The first finickiness was that I didn't have Trusted Applications disabled in the Application Link.  This prevented the Development Panel to show up to begin with.  A quick hit on Atlassian Answers gave me an answer:

The next thing, however, was a little odd.  I did not have Impersonation Enabled with 2-leg OAUTH.  In hindsight I don't even know why I didn't do it, but when people were attempting to close their code reviews in Crucible, they were seeing this guy:


Fisheye was having an issue getting specific data for an issue in JIRA.  Enabling impersonation did the trick to allow users to transition the appropriately linked issue if so desired.  Specifically, because Fisheye's user base is entirely based off of JIRA's user base, we didn't have any issue with Fisheye utilizing this feature when interacting with JIRA.